Generic tools - Content management

Any tools for digital content and document management that supports collaboration among different partners. Alfresco, Drupal and SharePoint are three examples. Usually these tools have to be set-up in an own server. Share point is also offered as a suscription service

Tool type: 
Business Case (short): 

Platform supporting collaboration, work &  communication within projects with multinational partners.

Business Case (extended): 

Alfresco is a free/libre enterprise content management system for Microsoft Windows and Unix-like operating systems. Alfresco includes a content repository, an out-of-the-box, web-based user interface for managing and using standard portal content, a SMB interface that provides file system compatibility on Microsoft Windows and Unix-like operating systems, Lucene and Solr indexing, and Activiti workflow. The Alfresco system is developed using Java technology.

Drupal, a free and open source content-management framework written in PHP and distributed under the GNU General Public License, provides a back-end framework for at least 2.2% of all Web sites worldwide - ranging from personal blogs to corporate, political, and government sites. Systems also use Drupal for knowledge management and for business collaboration. The standard release of Drupal, known as Drupal core, contains basic features common to content-management systems. These include user account registration and maintenance, menu management, RSS feeds, taxonomy, page layout customization, and system administration. The Drupal core installation can serve as a simple Web site, a single- or multi-user blog, an Internet forum, or a community Web site providing for user-generated content.

SharePoint allows for storage, retrieval, searching, archiving, tracking, management, and reporting on of electronic documents and records. Many of the functions in this product are designed around various legal, information management, and process requirements in organisations. It also provides search and 'graph' functionality. SharePoint's integration with Microsoft Windows and Microsoft Office allow for collaborative real-time editing, and encrypted/information rights managed synchronization. This capability is often used to replace an existing corporate file server, and is typically coupled with an enterprise content management policy.


SharePoint is a browser-based collaboration and document management platform. It allows groups to set up a centralized, password protected space for document sharing. Documents can be stored, downloaded and edited, then uploaded for continued sharing.

Process description: 

Tool that helps people to collaborate on documents and to manage project tasks by implementing business processes on documents and items in a SharePoint site. It helps organizations to adhere to consistent business processes, and it also improves organizational efficiency and productivity by managing the tasks and steps involved in business processes. This enables the people who perform these tasks to concentrate on performing the work rather than managing the workflow.

Requirements to implement in an organization: 

Tools have to be set up in an own server, provide access to the platform.

Technology & integration: 

Web based platform.